As a result of the introduction of Office 365 monthly rental plans by Microsoft, many organizations started moving from Google Apps to Office Suite applications. It provides users with the Outlook App or Outlook 365 for emailing purposes. This article describes the need for migration and techniques such as email configuration, takeout, and backup tools to migrate Google Apps to Outlook 2019, 2016, 2013, 2010.
User Query 1: Our Company is planning to migrate from Google Apps Emails to Office Suite Applications due to some internal reasons. Before the change, we are planning to take the backup of the entire company data residing with Google Apps. Can anyone suggest an easy way for Google Apps migration to Microsoft Outlook
User Query 2: I have been searching for a suitable method for taking backup of Google Apps for business so as to avoid the loss of my important emails. Is there any easy to follow technique for Google Apps Local Backup.
Manual Methods to Move from Google Apps to Outlook
1. Use Google Takeout to Create Outlook PST File
For adding Google Apps to Outlook, one can make use of the Google Takeout utility. It is completely free of cost and does not require any technical expertise for the usage. By using Takeout, the user can migrate the data in downloadable .zip, .tbz, and .tgz file format which will be having emails in MBOX format. To do this one should follow the simple steps mentioned below:
Step 1: Sign in to Google Apps account
Step 2: Go to the Personal Information & Security >> Create Archive
Step 3: Select from the listed Google products, the data to be included in the archive
Step 4: Click on Next and choose the file type (.zip/ .tgz) and the Maximum Archive Size.
Step 5: Select Send the download link through email as the delivery method and click on Create Archive.
Step 6: Migration starts. (It will take some time to get completed depending on the size of the data)
Step 7: Download the Zip file and extract the files
The extracted data will be consisting of MBOX formatted files which can be converted to PST file format using MBOX to Outlook PST Converter. This tool can import MBOX to Outlook Windows in an easy way without any technical expertise.
2. Configure Account with MS Outlook to Create PST
Steps Required to Configure Google Apps Mail in Outlook are:
- Install Outlook on your system to begin the Google Apps to Outlook migration
- Configure the Outlook account with Google Apps account
- After the configuration is completed, users can access their Google Suite data
- The generated Outlook PST File can be located at: C:\users\username\Documents\Outlook Files
- Now you can access the PST file from the specified location.
Limitations of Manual Methods to Move Google Apps to Microsoft Outlook
Some of the drawbacks of the manual methods include:
- Not a reliable method to move Google Apps to Outlook
- Time-Consuming since it is a lengthy technique
- Filters are not applicable in case of emails
- Data corruption issues due to the large size of data
Due to the difficulties caused by the manual methods, it is always good to go with a Third-party solution for moving from Google Apps to outlook.com.
How to Add Google Apps Email to Outlook Using Google Apps Backup Tool
Even though the manual solutions are efficient up to some extend, there occurs several problems as well. Due to those limitations mentioned above, manual solutions can be a bit confusing and difficult as well. Here comes the SysTools Google Apps Backup Tool which is a very quick solution for the Google Apps migration to Outlook. This tool is much more effective than the free techniques mentioned above in a more professional kind of way.
Features of Expert Tool to Add Google Apps Account to Outlook 2016
- Backup Emails in 4 Different Formats, i.e. EML, PST, MSG & MBOX
- Option to Pause & Resume the Backup Process
- Allows to Migrate Single or Domain Account
- Provision to Download Progress Report of Migration
- Provision to Backup Emails within Specified Time Intervals
- Automatically Delete Data from Cloud after the Backup
Here’s how it works:
- Run the software on your computer and click Backup button.
- Select Domain Users for multiple users.
- Enter Google apps admin id and import the list of users.
- Select the category and apply filters as per requirements.
- Click Start to export Google Apps to Outlook PST file.
- Import the PST file into MS Outlook 2019, 2016, 2013, 2010, 2007 & 2003.
End Note
Users are always provided with two different options to migrate Google Apps to Outlook. They can opt for either the manual solution or the expert utility mentioned in this article. Using manual methods to handle a large amount of data will be nothing less of foolishness. Because it will cost you time & can also cause data loss. Any sort of carelessness from the part of user during the transfer process can result in a massive loss of data. So it is always better to choose an expert tool while handling important and confidential data.
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